Privacy Policy

This Privacy Notice describes how your personal information is collected, used, and shared when you visit penumbra.org.uk (this Website).

Contact Information

If you have any questions or requests regarding personal information please use the following contact details:

Penumbra Mental Health, Head Office, Norton Park, 57 Albion Road, Edinburgh, EH7 5QY, dpo@penumbra.org.uk

Penumbra’s Privacy Policy was last reviewed in October 2021.

About our Privacy Policy

Penumbra is committed to protecting your privacy and takes great care to safeguard any personal information you provide to us. We want you to be confident about how your personal information will be looked after and used.

The purpose of this policy is to let you know how we will process information we collect from you/about you or that you provide to us.

The Privacy Policy explains:

About Penumbra.
What information we collect and why?
How we will collect, use and keep your information safe.
Who we share your information with.
Your rights.
Changes to the Privacy Policy.
How to contact us.

About Penumbra

Penumbra Mental Health is one of Scotland’s largest mental health charities supporting around 2,500 adults and young people every week.

Penumbra is a registered charity SC 010387 and a company limited by guarantee registered in Scotland No SC 091542.

Penumbra is registered as a Data Controller with the Information Commissioners Office (ICO) for the UK.

What information we collect and why?

The personal information we collect, and how we use it, will depend on your engagement with us but it may include details about your name, date of birth and contact details (eg telephone, email, computer IP address and home address). We require this information in order to respond to your enquiry; if we are providing you with a service or information; if we are contacting you about our fundraising activities, campaigns or policy initiatives or appeals; or we are entering into a contract with you. If you are making a donation or signing up to be a regular donor online, your payment card information will be processed by a specialist online payment provider.

We gather general information about the use of our websites – this might include which pages are the most visited. Wherever possible, this information will be anonymised and will not identify details about individuals visiting our website.

How we will collect, use and keep your information safe

We will collect information in the following ways:

Directly from you when you:
- Enquire about our activities.
- Visit our website.
- Donate to; or fundraise for Penumbra.
- Receive a service from Penumbra.
- Engage with us via social media.
- Make a complaint.
- Submit a job application.
Indirectly:
- Via independent event organisers or fundraising sites (for example Just Giving) if you have indicated that you wish to support Penumbra and you have given your consent for information to be shared.
- When you have given permission to other organisations to share your information.
- Via one of our partnerships
- When we deliver services as part of a contract.
- Information publicly available.
- Where we have CCTV installed at our services/premises.
Cookies: are very small files that are stored on your computer (phone or tablet) when you visit most websites. We use cookies to collect information about how our visitors use our website and to make it better/easier to use. You can choose not to accept cookies but this could make our website difficult to navigate. There are more details in our Cookies Policy.

How we will use that information

We may use your information to:

Provide you with the service, product, advice or information you have asked for.
Fulfil a contract.
Understand how we can improve our services, products, information.
Keep a record of your relationship with us; keep your information up-to-date and accurate and to ensure we comply with your communication preferences.
Administer your donation, support your fundraising, process gift aid.
Help us to ensure that our communications to you are relevant.
Undertake analysis and statistical reporting. Where we undertake this activity the data is usually anonymised unless and except we have advised and confirmed this with you in advance.

How we will keep your information safe

We ensure that there are appropriate technical, physical and organisational measures in place to protect your personal information both on-line and off-line. Information that we hold on you will be stored securely and only be kept as long as is reasonable and necessary, and in-line with any statutory obligations placed on us. The length of time we keep your information will depend on the reason why we have been or are processing your information.

Who we share your information with

We will never sell your information to another organisation. Penumbra work with partner and statutory organisations and we may need to share some of your personal information with them, so that they can provide products and services to you. All partner organisations we work with adhere to a privacy policy. Where there is a perceived threat to life or serious concerns, Penumbra may be required, in-line with its duty of care, to report these concerns to the police or social work. Where you have chosen to share your story to help further our work and you have given your explicit consent we may share sensitive information in materials promoting our campaigning, services or fundraising work or in specific documents. We will comply and co-operate with regulatory authorities when we are legally required to do so – in such cases personal information would be passed on in accordance with the data protection legislation.

Your rights

You have a right to request a copy of the personal information we hold about you. Please see contact details below if you wish to do this. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate. You can also instruct us to have the information you provided to us sent to another organisation, where we hold this information with your consent and where it’s technically feasible. You have the right to complain to the regulator, the Information Commissioner’s Office, if you think we haven’t complied with data protection laws. You have the right to have your information deleted. You may ask us to delete the information we hold. You have the right to object to us processing your data in certain circumstance.

Changes to the Privacy Policy

The laws concerning privacy issues continue to change and so we will keep our Privacy Policy under regular review to ensure that it accurately reflects how we process your information.

How to contact us

If you have any questions about this Privacy Statement or any other Data Protection queries; would like to make a request to receive a copy of your personal information held by Penumbra; or to change how we contact you, please contact:

By email: dpo@penumbra.org.uk
Or write to us at: Penumbra, Norton Park, 57 Albion Road, Edinburgh, EH7 5QY

Penumbra is a charity (SC 010387) and a company limited by guarantee (SC 091542) registered in Scotland.

Registered Office: Norton Park, 57 Albion Road, Edinburgh, EH7 5QY, 0131 475 2380

If you are completing a self-referral, complete all of section A and then click next to submit the form.

If you are referring someone for support, please complete sections A and B.

Welcome to our online self-referral form. Please complete as much of this form as possible. Once we receive your form, we aim to respond within 72 hours. Thank you.

Please complete Section A (details of the person you are referring) and Section B (your own details as the referrer).

Once we have your form, our team will aim to contact the person you’re referring within 72 hours. Thank you.

SECTION A (the person you are referring): Firstname

Surname

Address

Postcode

Date of Birth

Phone number

We'll normally contact the person by telephone. Let us know if they have a preferred method of contact:

Text Email Voicemail

What challenges is the person facing just now?

What do you think would help to improve the person's wellbeing?

Which of the following options are most suited to the person?

Wellbeing Workshop Peer Support Tools & techniques that promote wellbeing Work or volunteering opportunities Community Activities (e.g. gardening, arts & crafts, gym, walking etc) Addressing practical barriers (e.g. travel confidence, community participation)

Do you have concerns about the person's safety? (please choose one)

Any additional comments

Do you have concerns for the safety of others? (please choose one)

Any additional comments

Is there anything else you would like to tell us about the person that you think would be useful for us to know?

Referrer's Firstname

Referrer's Surname

Referrer's Address

Referrer's Postcode

Referrer's Phone Number

Referrer's Email

Please add any supporting information and detail any risk to lone working that we should be aware of

Date

How can we help you?

Thank you for considering leaving a gift in your Will.

To receive further information about the process and to find out how your gift could be used, please complete and return the form below. Thank you.

Please give us as much information as you can. Once we have your form, our team will aim to contact you within 72 hours. Thank you.

SECTION A: Firstname

Surname

Address

Postcode

Date of Birth

Phone number

We'll normally contact you by telephone. Let us know if you have a preferred method of contact:

Text Email Voicemail

What do you feel are the main challenges you face right now?

What do you think would help to improve your wellbeing?

Which of the following options are most suited to you?

Do you have concerns about your personal safety? (please choose one)

Any additional comments

Do you have concerns for the safety of others? (please choose one)

Any additional comments

Is there anything else you would like to tell us about yourself that you think would be useful for us to know?

Date

Privacy and data policy. This site can collect anonymous and identifiable personal data. Read our privacy and data policy on how to browse the site anonymously, otherwise click the button to accept anonymous data collection. We will ask your consent when we need to collect identifiable data. Our Privacy Policy and Cookies Policy

Courage

We will do the right thing. Standing up for people, their rights, wellbeing and recovery

Compassion

We listen and respond with hope, kindness and respect.

Curiosity

We explore, reflect, learn and adapt to create solutions that are best for people’s wellbeing.

Collaboration

We will work with those who share our vision and values.

Cookies help us provide, protect and improve our products and services. By using our website, you agree to our use of cookies.